Tom's Backhoe and Excavation

Construction Office Admin/Assistant

** This is an In Office position. The office is located at the Pulehunui base yard. Candidates must be willing/able to commute to the office.

Are you an organized, detail-oriented professional who thrives in a fast-paced construction environment? Do you enjoy managing administrative tasks while keeping operations running smoothly? Tom's Backhoe & Excavation Co. is looking for a Construction Office Admin/Assistant to join our growing team in Maui! This is a fantastic opportunity to be part of a company that values teamwork, efficiency, and high-quality service in the civil construction industry.

At Tom's Backhoe & Excavation Co., we specialize in civil construction projects across Maui, handling everything from excavation and grading to utility installations and site preparation. Our company has built a strong reputation for reliability, professionalism, and top-tier service. As we continue to expand, we need a dedicated Office Admin/Assistant to help support our day-to-day operations and keep everything on track.

Learn more about us at: www.tomsbackhoe.com

As our Construction Office Admin/Assistant, you will play a key role in ensuring that our office functions efficiently. You'll be responsible for handling administrative duties, managing project-related documentation, coordinating schedules, and assisting the team with essential tasks. If you enjoy multitasking, problem-solving, and being the backbone of an office, this is the job for you!

Key Responsibilities:

• Provide administrative support to the team, including scheduling, data entry, and correspondence.
• Assist with document management, including contracts, invoices, and job site paperwork.
• Coordinate with vendors, subcontractors, and suppliers to ensure smooth project operations.
• Answer phone calls and emails, respond to inquiries, and direct them to the appropriate team members.
• Maintain office organization, inventory, and supplies.
• Assist with payroll processing and employee time tracking.
• Support the project team with any additional administrative tasks as needed.

Qualifications:

• Previous admin experience in construction, contracting, or a related field is a plus
• Strong organizational and time-management skills with the ability to multitask.
• Experience handling confidential information 
• Proficiency in Microsoft Office Suite (Word, Excel)
• Working knowledge of Google Suite
• Excellent communication and interpersonal skills
• Detail-oriented with a proactive approach to problem-solving.
• Experience with payroll, invoicing, or bookkeeping is a plus!
• Experience with Slack and/or Monday.com a plus

Why Join Tom's Backhoe & Excavation Co.?

• Full Time Position
• Competitive Pay at $20 to $25 per hour based on skill level.
• Company-sponsored healthcare (Kaiser/UHA), 401(k) with a 4% match, paid vacation, and sick leave.
• Work with a team that values professionalism, collaboration, and career growth.
• Monday-Friday schedule with occasional weekends.
• Work in Beautiful Maui!

Ready to Apply?

If you're ready to bring your administrative skills to a dynamic construction team, we want to hear from you! Join Tom's Backhoe & Excavation Co. and help us build the future, one project at a time!

Tom's Backhoe & Excavation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.