Tom's Backhoe and Excavation

Part-Time Administrative Assistant

** This is an In Office position. The office is located at the Pulehunui base yard. Candidates must be willing/able to commute to the office.

Are you an organized, detail-oriented professional who thrives in a fast-paced construction environment? Do you enjoy managing administrative tasks while keeping operations running smoothly? Tom's Backhoe & Excavation Co. is looking for an Admin/Assistant to join our growing team.

At Tom's Backhoe & Excavation Co., we specialize in civil construction projects across Maui, handling everything from excavation and grading to utility installations and site preparation. Our company has built a strong reputation for reliability, professionalism, and top tier service. As we continue to expand, we need a dedicated Office Admin/Assistant to help support our day-to-day operations and keep everything on track.

Key Responsibilities:

• Provide administrative support to the team, including scheduling, data entry, and correspondence.
• Assist with document management, including contracts, invoices, and job site paperwork.
• Coordinate with vendors, subcontractors, and suppliers to ensure smooth project operations.
• Answer phone calls and emails, respond to inquiries, and direct them to the appropriate team members.
• Maintain office organization, inventory, and supplies.
• Assist with payroll processing and employee time tracking.
• Support the project team with any additional administrative tasks as needed.

Qualifications:

• Previous admin experience in construction, contracting, or a related field is a plus
• Strong organizational and time-management skills with the ability to multitask.
• Experience handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel)
• Working knowledge of Google Suite
• Excellent communication and interpersonal skills
• Detail-oriented with a proactive approach to problem-solving.
• Experience with payroll, invoicing, or bookkeeping is a plus!
• Experience with Slack and/or Monday.com a plus

Compensation:

• Part Time 20 Hours a week.
• Competitive Pay based on skill level.
• Company-sponsored healthcare (Kaiser/UHA), 401(k) with a 4% match, paid vacation, and sick leave.
• Work with a team that values professionalism, collaboration, and career growth.
• Monday-Friday schedule with occasional weekends.
• Work in Beautiful Maui!